Canadian Foundation for the Development of Microscopy (CDFM)

Guidelines for bursaries

Purpose

  • The CDFM will contribute towards the travel expenses of university students to participate in conferences and workshops on microscopy in Canada or abroad.

Eligibility

  • Any student, undergraduate, master’s, doctoral or postdoctoral, full time or part-time, who is attending a Canadian University is eligible, but priority will be given to graduate students.
  • The CDFM bursary can be combined with other travel awards up to the total cost of event attendance. Merit awards can be accepted in addition to the travel awards.
  • The Local Organizing Committee (LOC) of the MSC-SMC Annual Meeting can also offer travel assistance to attract students to the meeting. The LOC will be informed about the identity of the winners of the CFDM bursary so that these become non-eligible for the LOC dispensed travel funds.

Nomination requirements

  • The application form can be downloaded from the MSC-SMC website.
  • All nomination packages must be submitted electronically to the chairman of the CFDM at the email address specified on the application form.
  • The application must be based upon original research of the student.
  • Applicants should submit a cover letter indicating eligibility for the bursary, a discussion of the significance of the research, the contributions of the student to the project and any other considerations relevant to the bursary. The cover letter should not exceed a length of two pages.
  • An abstract, including figures, should be submitted according to the instructions provided by the conference.
  • In the case of a workshop or other training; an explanation of how this activity will benefit the research must be included in the cover letter.
  • A letter of reference from the student’s supervisor should be sent separately and should include comments on the involvement of the student in the research described in the abstract as well as the student’s potential as a future research professional.

Evaluation criteria

The Board of the CFDM will review the proposals according to the following criteria:

  • scientific merit;
  • significance of the research;
  • creativity
  • the letter of reference.

Financial information

  • The travel expenses that can be reimbursed are registration, airfare, train tickets, public transportation, accommodation and meals (see Appendix for details).
  • The amount of the bursary cannot exceed the real travel expenses and is limited to $1,000 in Canadian currency per recipient for travel in Canada and $1,500 in Canadian currency for international travels.
  • Original receipts for the travel expenses must be submitted for award of the bursary.

Deadline

  • There are two deadlines for the receipt of applications:
    • March 31st of each year. For this competition, priority will be given to participation in the MSC-SMC Annual Meeting.
    • November 30th of each year.
  • In all cases, the award should be used within one year of the award.
  • Confirmation of receipt of the nomination package will be sent electronically.

Notification

The CFDM will announce the winners of the bursaries as soon as possible after the final submission date. The student’s supervisor will also be notified.

APPENDIX: TRAVEL EXPENSE REGULATIONS

Meals

Maximum meal expense rates allowed in Canadian currency are $10.00 for breakfast, $20.00 for lunch, and $40.00 for dinner. Tips are allowed to a maximum of 15% per meal.

Accommodations

Student accommodations should be made use of instead of hotels where available. Reimbursement is limited to a single room rate per traveller. If reservations must be cancelled, it is the responsibility of the traveller to make sure that cancellation is made in advance so that no charges will be incurred.

Transportations

  • Air - Air travel by regular airlines operating on a daily schedule shall be at economy rate by the most direct route.
  • Rail - Rail fares shall be at economy rate / second class rate (or cheaper promotional rate when available).
  • Automobile - When a private automobile is used, mileage may be claimed at the rate of $0.32 per kilometre. The costs to travel to and from the destination cannot exceed the equivalent air cost at the seven day advance economy rate.
  • Taxi and bus - The claimant will only be reimbursed by submitting paid receipts for expenses. Receipts are not required for taxi and bus fares under $5.

If reservations for transportation must be cancelled, it is the responsibility of the traveller to make sure that cancellation is made in advance so that no charges will be incurred.

Currency

Foreign travel expenses should be reported in the foreign currency amount to match submitted receipts. The claimant will be reimbursed in Canadian dollars only. A credit card statement can be included to support the foreign currency conversion rate. The daily rate obtained by the Bank of Montreal will be used in the absence of a credit card statement.

Alcohol

Claimants will not be reimbursed for alcoholic beverages.